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As UBC’s institutional repository, cIRcle supports all current UBC students seeking to make their research and course outputs openly accessible online. Our student collections grow each semester, with more than 2,000 non-thesis graduate level publications and nearly 3,000 undergraduate works currently available in Open Collections.
Read on to find out more about how we support student publications in cIRcle, and what UBC students and faculty should know about student deposits to cIRcle.
Why submit to cIRcle as a student?
Submissions in cIRcle are made openly accessible online, which encourages use and engagement by scholars around the world. By contributing to cIRcle, you are contributing to the global research ecosystem. Persistent links create reliable citations, meaning that your work will be easily found and referenced for years.
With support from a faculty supervisor, undergraduate and graduate students working on non-thesis materials can submit their work to cIRcle on an individual basis or as part of a cohort-based submission, such as a class or event. cIRcle’s metadata allows for all student works to be linked together with other works from the same course, program, or conference, highlighting the connections between students and their scholarly outputs.
cIRcle accepts more than just papers written for courses: we encourage the submission of publications that won scholarships or other student awards, zines, cookbooks, podcasts, and more alternative research outputs.
How to submit as a student?
The processing of submitting work to cIRcle will be different based on your level of study. All student submissions require approval from your faculty supervisor or course instructor.
Undergraduate students can follow the quick, 5-step submission instructions on our Undergraduate Work page. After confirming your faculty supervisor supports your submission to cIRcle, prepare your file(s) by removing copyrighted materials and private information, such as student number or instructor comments. Once you submit your deposit request to cIRcle, we’ll take care of the rest.
Graduate students can submit their non-thesis work directly to cIRcle by following the instructions on our Graduate Work (Non-thesis) page. During this process, your faculty supervisor will be asked to approve your submission directly in cIRcle.
When submitting your student works to cIRcle, it’s important to make sure you are submitting the final, edited, approved copy of your work. Because cIRcle prioritizes preserving content for long-term, stable access, requests to change or revise your content are generally not supported.
How can faculty support students wanting to submit?
Student submissions to cIRcle generally begin with a conversation with your faculty supervisor or course instructor. After discussing your project and your aims for depositing your work to cIRcle, your supervisor or instructor will approve your work for submission to cIRcle: for undergraduates, request they complete our Student Submission Approval Form; for graduates, they will receive an email prompting their approval as soon as you submit your work to cIRcle.
If you are a faculty supervisor or course instructor and feel your student(s) have created exceptional scholarly outputs, you can encourage them to deposit to cIRcle and share the benefits that come with making their work openly accessible on a global scale. You can include deposit to cIRcle as one of your course expectations, or work with students on one-on-one to help them refine their project before depositing to cIRcle. If you are a faculty member wanting to learn more about how best to support your students with depositing to cIRcle, Contact Us for recommendations and guidance.