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Did You Know?
If you are a graduate student currently enrolled at UBC, you can submit non-thesis research to cIRcle, UBC’s open access institutional repository. Our Submissions page for Graduate Non-thesis Work provides detailed instructions on the process.
Here’s what you need to know to get started:
Academic Sponsor
Ask a supervisor, course instructor, or graduate administrator to support your submission to cIRcle.
You can then login to cIRcle and deposit your own work.
The academic sponsor whose name and email address have been added to the submission will receive an email notification to review and approve the submission and we take care of the rest!
Copyright
You must be the copyright holder, or have permission from the copyright holder, for all content deposited to cIRcle in order to share work openly under a Creative Commons License.
This includes any images, recordings, graphics, etc. that may be part of your submission.
Visit UBC Copyright for more information.
Description
Duringn the submission process, you’ll be asked to describe your work to make it easily findable. This includes information such as Title, Author(s), and Date but also your Course Number and your Scholarly Level at the time of writing (e.g. Graduate).
Be sure to include an Abstract to help others easily understand the content and relevance of your work.
Format
We recommend using non-proprietary formats and file sizes under 2GB to ensure ease of access and long-term preservation.
You can upload text, video recordings, and even some datasets. However, we recommend visiting the UBC Library Research Data Management site for help with data-related questions.
Visit our cIRcle File Format Guidelines for more information about which formats the repository supports.
cIRcle Non-exclusive Distribution License
The last step of your submission is agreeing to the cIRcle Non-exclusive Distribution License.
This license gives cIRcle the right to make your work openly available and to preserve it long term.
You will also have the opportunity to select a Creative Commons License to help others understand how they can share or re-use your work.
How long does it take?
Submitting can take as little as 5 minutes if you have all the required information and content. Our step-by-step instructions guide you through the process.
Approving your work may also take as little as 5 minutes for your academic sponsor. This step confirms that a UBC-affiliated instructor or supervisor has assessed your work and affirmed that it is appropriate for long-term open access via cIRcle. Refer your sponsor to the Instructions for Instructors/Supervisors or Graduate Administrators for more details.
We’ll review your submission and, if we don’t have any questions or recommendations, you’ll receive an email notification within 7-10 business days with your persistent link to your work which you can share via social media, your CV, website, and more.
Who else is using cIRcle?
Explore more than 1,600 graduate non-thesis items in cIRcle via Open Collections, UBC Library’s multi-repository discovery platform.
Need Help?
Contact us and let us help you share your research with the world!