What can I submit?
Graduate students may submit exemplary non-thesis manuscripts or projects to the UBC Graduate Research collection, with approval from their course instructors or supervisors.
Some examples of possible types of work include:
- Presentations (including research posters)
- Video and audio based projects
- Graduating projects or papers
- Publisher-permitted versions of journal articles, conference papers, etc.
This collection is NOT for UBC Theses and Dissertations which must be submitted in accordance with the requirements of the Faculty of Graduate and Postdoctoral Studies (G+PS, UBC-V) or College of Graduate Studies (CoGS, UBC-O) into the Electronic Theses and Dissertations collection in cIRcle.
How do I submit?
UBC Vancouver and Okanagan graduate students upload their own work, subject to course instructor or supervisor approval, to the UBC Graduate Research collection.
Students must complete the following steps:
- If you are depositing the work on behalf of a group, confirm that all authors have read and agreed to the cIRcle license.
- For works with multiple creators, only one author needs to submit the license.
- The license will be completed during deposit.
- Confirm your course instructor or supervisor is willing to approve the submission.
- Confirm copyright status of all materials. View the Copyright tab for more information on how to do this.
- Follow the cIRcle Graduate Research Submission Instructions for students.
- Ensure you input the email address of your course instructor or supervisor while submitting.
IMPORTANT! Before submission, discuss the approval process with your course instructor or supervisor. Tell your course instructor that they will receive an automated email from cIRcle requesting their online approval after you have uploaded your project. They must respond to this email within 48 hours or the link to approve the submission will expire. If the link expires you will need to contact cIRcle staff at firstname.lastname@example.org to resubmit your item.
If you have additional questions about submitting your work to cIRcle, please take a look at our cIRcle FAQs.
Overview of the Graduate Research (non-thesis) Submission Workflow
All submissions to cIRcle must comply with copyright law. If your paper or project contains copyrighted materials, those materials must be used with proper permission. For more information, please see the Student Copyright FAQ and the Copyright Guidelines for UBC Faculty, Staff and Students.
Determining if your paper or project has copyrighted materials
Generally speaking, any material which was not created by you or your group may be under copyright. Some questions you should ask yourself to determine if your paper or project contains copyrighted materials are:
- Does it include any images, including stock images, that were not made by me/members of the group?
- Does it include images that were made by me/group members but incorporate images made by others, such as edited versions of other peoples' images?
- Does it include videos that were not shot by me/group members?
- Does it include graphs that were not made by me/group members?
- Does it include logos or graphics of community partners?
If your paper or project contains copyrighted materials
If your paper or project contains copyrighted materials, you must obtain permission from the copyright holder to use them. If you cannot receive permissions, you must remove all copyrighted materials from the version you deposit into cIRcle. You can also consult the UBC Copyright page for public domain or Creative Commons resources to use instead.
Help with Copyright
Copyright can be complicated. If you aren't certain if your paper or project contains copyrighted material or how to properly use your copyrighted material, you should ask your supervisor or contact the Copyright Office.
For Instructors or Supervisors
The UBC Graduate Research collection in cIRcle is for exemplary non-thesis graduate student work at UBC Vancouver and Okanagan. All work destined for this collection must be approved online (using a cIRcle login) by the students' course instructors or supervisors. Only submissions of exemplary quality should be approved.
Please see the cIRcle Graduate Research Submission Instructions for further information on completing the approval process. Note that the course instructor or supervisor names will not be present on the project’s cIRcle webpage.
GSS cIRcle Open Scholar Award
The GSS (Graduate Student Society) cIRcle Open Scholar Award was a lottery based award for graduate students at UBC Vancouver which went live on July 9, 2012. The first two awards were presented on October 18, 2012.
As of May 1, 2017 the GSS cIRcle Open Scholar Award concluded its five-year term and the collection in cIRcle was renamed the UBC Graduate Research collection for non-thesis research material from both UBC Vancouver and UBC Okanagan campuses. Visit the GSS cIRcle Open Scholar Award wiki page for the history of the award and its past winners.