cIRcle Content Proposal Form

"*" indicates required fields

For use by UBC faculty, researchers and staff

cIRcle welcomes content and project proposals from the UBC community. To manage projects, we invite those interested in submitting large batches of content (i.e. more than 10) or material that falls outside of cIRcle Content Guidelines to submit the Content Proposal Form for review and assessment before deposit can be considered. The following form must be filled out by the project lead or supervisor.

Please note that all items in cIRcle must:
- Adhere to the cIRcle Acquisition Policy and the cIRcle Content Guidelines
- Have permissions that specifically support deposit in an institutional repository such as a cIRcle Non-Exclusive Distribution License (Version 3.0) license from the copyright holder
- Be openly sharable with a Creative Commons license
- Adhere to our File Format Guidelines

If you have any questions while filling out this form, please contact us.

Have you already been in contact with the cIRcle office about this submission?*

Yes

Your name:*

Your status and academic affiliation at UBC*

(eg. Professor, Mining Engineering)

Your email address:*

CC to:

Provide the email address of anyone else who should receive a copy of this form. Separate multiple email addresses with a comma.

Conference or Special Event

Is this material part of a conference or event? If yes, provide the name of the event and a link to a web page for the event as applicable.

Grant Projects

Is this material part of a grant application or grant-funded project? If yes, provide the name of the grant and indicate the current stage of the application process, as applicable.

Description of content/materials

1. Please provide a detailed description of the content you wish to deposit, including an estimate of the number of items and file formats.*

2. What is the anticipated schedule for deposit?*

(e.g. will the content arrive as a one-time deposit, annual deposit, throughout the year, etc.)

3. Has this content been previously published (in a journal, book, etc.)?*

Yes

If yes, have you confirmed with the publisher(s) which version can be made accessible and if there are any embargo periods?

For published works, please list publisher requirements for self-archiving (eg. embargo, copyright statements, etc.)

4. What is the scholarly level of this work?*

(e.g. faculty, graduate, undergraduate, non-academic, etc.)

5. Does this content have any existing metadata or descriptive information?*

For Non-English language materials, please indicate if you will be able to provide language expertise for the metadata.

6. Please list any risks or challenges that should be considered.

(e.g. cultural sensitivities, permissions issues, lack of descriptive metadata, unusual file formats, etc.)

7. Is there any other information about the project you would like to add?

It is helpful to include a rationale for why this material is best suited for cIRcle. Consider goals for preservation, access, and dissemination that can not be met via other platforms. Is this material unique or similar to other content in cIRcle? How does it serve the research and teaching needs of local and global communities?

8. Does this project need to be completed by a certain date? If yes, please provide the date.*

We will try to accommodate specific timelines, if possible.

9. How do you prefer to transfer content and licenses to cIRcle?

SharePoint

USB

Other

10. Are you able to provide a sample of the content and metadata?

If yes, please send an email to circle.repository@ubc.ca with an attachment or link to a sample of the metadata & content. Note in your message that you have submitted a content proposal form.

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Name

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